FAQ for Sage MAS Intelligence

When we post multiple payments on a single receipt, they all combine into one BANK posting which shows only one line on Manual Matching and Statements. Can we have them showing separate entries instead? The answer is yes. Read our blog to learn how to make a single line entry per customer payments in Sage X3. In this case our recommendation is to split the payments, so you’ll include all items that you’d like to show in a single line in separate payments. After that, there are two options: Option A Create separate remittances to the bank, each remittance will generate a single line in the bank statement. This option will require that after the payment is created, the user will have to go into the ‘Remittances’ screen, then click on ‘New’ and add each payment into an individual remittance. After the remittance is created, click on ‘Posting’ to post both the actual remittance newly created and the payment that was created on the previous step. Option B Create a new payment type entry transaction without the ‘remittance’ checkmark ON. This will allow posting from the Receipt entry screen. This way you avoid the Remittance screen and each Receipt Transaction will be a single line in the Bank Reconciliation. With this option the user avoids the need to go into a separate step for creating the Remittance and post the Payment. Each payment will be sent to the back of the receipt as a single line, making it easier to reconcile.   For more information on making single line entry per customer payments in Sage X3, please contact us.

It’s that time of year again. No, not tax season. It’s the fourth quarter – the time of year for non-profits to come up with and kick off that amazingly successful end-of-year fundraising campaign. Let the games begin! Everyone is buying a big bottle of extra-strength Excedrin and scrambling to come up with the best campaign, the punchiest messaging, and the most compelling ask. Dollars are going to be pouring in at the end of December this year. It’s going to be great – even if it kills us! But seriously, the smartest non-profits are doing it even better this year. Their secret is leveraging the ever-growing footprint and power of the smartphone to do their work. The fact is most people now use their smartphones to check their email, and texting has become the most-used phone app. This means making this year’s EOY asks “mobile-friendly” is the best way to reach donors, period. Just read the latest stats from the Pew Research Center. In their recent study, U.S. Smartphone Use in 2015, the Pew Research Center stated, “Today, nearly two-thirds (64%) of U.S. adults own a smartphone, up from 35% in 2011. Younger adults as well as those who are more affluent and have higher levels of education are among the most likely groups to own a smartphone.” In addition, the study noted, “Fully 97% of smartphone owners used text messaging at least once over the course of the study period, making it the most widely-used basic feature or app; it is also the feature that is used most frequently, as the smartphone owners in this study reported having used text messaging in the past hour in an average of seven surveys.” Did you see the words, “more affluent and have higher levels of education” in the quote above? You know as well as I that these are the donors you want in your CRM system – or your proverbial rolodex. These people have high expectations from their phones. They want to do everything with them, and donating to your campaign is one of them. But it needs to be quick and easy. The problem is that most communications you send are not mobile-friendly. This means your email is not quick and not easily legible on a mobile device. In fact you might need a magnifying glass just to read the headline. Ouch! That is an instant killer with these donors. If they can’t read your email easily, they’re going to click DELETE faster than a kid chasing an ice cream truck on a hot summer day. Now is the time to make all your communications mobile-friendly. Net at Work has been working with clients since 1996 in upgrading their websites and web-marketing tools. Now we’re offering our clients’ a free email audit to see how you’re doing and help you build your campaign right. We want to help you go mobile and have the most successful end-of-year email campaign ever. So now, not only do we help you with software systems to manage your bookkeeping and accounting like Abila MIP, but we also help you drive donations onto your general ledger and into your bank accounts. Send us a note now and say, “I want to go mobile in 2015!” or call 646-517-6164 for more information how to get started.

“In the chemicals industry, based on our project experience and research, the impact of technology-enabled improvements can be significant and lead to step-change improvements in performance— especially if the initiatives are integrated and tailored to the specific requirements and chokepoints of the business.” – Accenture The opportunity to apply new technologies to drive efficiencies as well as the potential to utilize transformative technologies to integrate production, sales and marketing and customer service is the future of the industry. Here Are Three Tenets Of Transformation 1. Innovation Innovation provides a competitive advantage in the chemical industry as with any market – independent of industry or product. And chemicals companies are innovating. But the accelerating rate of innovation must be enabled and supported by highly efficient operations which are also agile in nature – in order to take advantage of the innovations and opportunities. Chemical companies with a bias for growth are investing in their operational infrastructure in order to support new innovations. “It used to be that one breakthrough could set a company up for success for years. Today, innovation is still important, but it’s more about revamping existing products to deliver things that business customers really need. Chemical companies are using innovation to enhance functionality, customize existing products and adapt products to new market opportunities.” – Bain Insights 2. Data-Driven Decision-Making To operate at the highest level of effectiveness and productivity, companies want a single source of data regardless of whether that data originated in one or many systems. This enables them to be fully informed about suppliers, solutions and customers, and able to make ‘smart’ (data-driven) decisions. Having simple and easy access to fully harmonized data will increase productivity, keep managers better informed with quicker decision-making capabilities across a full complement of a chemical business’s operational processes. An effective ERP system is a driver for a centralized database and harmonized data set across the entire enterprise. This consistency of data, a “single source of truth” enables BI and data analytics tools to provide real-time insight for superior decision-making. 3. Risk & Compliance Management Risk is an inevitable part of any business, and in an industry where security and compliance are foundational to business operations, risk management is a crucial issue. It is estimated that approximately 7% of the revenues for US companies is lost to fraud every year, much of that originating from internal sources. Comprehensive business management technology like ERP software will create an audit trail. Add its safe and granular access controls, theft originating from internal sources will be much more difficult. Using a chemical-industry ERP system gives access only to users who need a specific function without having to give employees access to everything. In the United States, chemical companies are subject to numerous agency regulation and oversight. The Environmental Protection Agency (EPA) governs and monitors spills, emissions, releases, and exposures to hazardous and toxic materials and substances. The Department of Transportation (DOT) monitors the storage, use, and transport of these materials. The Occupational Safety and Health Administration (OSHA) regulate workplace factors which impact workers health and safety. Food and drugs fall under the auspices of the Federal Drug Administration (FDA), which regulates ingredients that go into these products. Hazardous waste is the domain of the EPA and subject to state regulations, as is any fungicide, pesticide, or rodenticide used or manufactured falls under the EPA. Finally, the Department of Homeland Security (DHS) administers the Chemical Facility Anti-Terrorism Standards (CFATS) program by working with facilities to ensure they have security measures in place to reduce the risks associated with certain hazardous chemicals and prevent them from being exploited in a terrorist attack. Most U.S. chemical law falls under the Toxic Substances Chemical Act (TSCA) of 1976 which places the burden of chemicals compliance on the companies that manufacture them. This means that business systems, purpose-built for Chemical are critical to monitor and report all the necessary information required for compliance with the regulations required by the many organizations and programs listed above, and more. “Advanced technologies now make it possible for chemical companies to automate production, apply (and continuously improve) process controls, integrate asset sensors, and take advantage of manufacturing execution systems at the enterprise resource planning (ERP) level. Our experience shows that such technology-enabled solutions can produce yield increases of up to 5 percent.” – Accenture Chemical manufacturing and distribution businesses are gaining a strategic advantage with three different yet equally important tenets of digital transformation: innovation, data-driven decision making, and risk and compliance management. Business leaders in the chemical industry are looking for a complete business management strategy that provides a fully integrated, purpose-built solution and improves business efficiencies and security.