Automated workflow provides a set of configurable tools that can be used to automate business processes. Any application that requires decisions to be made by sharing documents and information is a good candidate for this type of automation.
Advantages of implementing automated workflow:
- Productivity gains
- Reduced labor and operational costs
- Better visibility into workloads and resource utilization
- Improved scalability
- Availability of reporting for improved planning
Typical applications that benefit from automated workflow include Vendor Invoice processing, HR hiring processes, Remote Coding applications and Loan Approval processes. In each of these processes, rules are configured once and applied to documents as they enter the system. Decisions are made based on the application of these rules at each step in the workflow. Within the workflow system, users become members of groups. These groups are assigned security levels, responsibilities and tasks to complete.
Documents can enter a workflow either as a result of document scanning, importing, or through the creation of an electronic form.
- Automatically distributes work to specific users or groups
- Forwards documents through successive work steps without delay
- Allows a document to be prioritized based on certain criteria
- Route by index value
- Automatically updates index values
- Allows tasks to be completed and authorized by specific users
- Provides a process for load balancing work
- Provides a quality control process
- Integration and sharing of data with other systems
Automated workflow allows you to control operational costs, create accountability and increase your organization’s scalability.